As we said, it is no longer necessary to bring both parties together to sign documents. The digital signature allows us to verify the authenticity and conformity of these from anywhere and at any time. It is a much safer and more comfortable way to carry out any management, since your documents are uploaded to the cloud and you will always have them at hand. In addition, this also represents a very important saving in paper and an awareness with the environment.
Is it legal to sign with the mobile?
This service is present in the vast majority of countries in the world, except for those that impose more restrictive measures. In our country, the Law 59/2003 of BOE It reflects that it is completely legal to use the electronic signature to verify the authenticity of any document. This is divided into three different levels:
- Simple, which includes our data in electronic format logically associated with those used by the signer to sign. In this case we find the situations in which we have to accept the legal terms and conditions of a web page.
- Advanced, which allows us to identify ourselves in a unique way and has been created under the exclusive control of the signer. In this case, the biometric data of our firm comes into play, such as the speed or the pressure we exert when doing it. It helps us to sign employment contracts, loans and other legal documents.
- Recognized, that based on a recognized certificate and generated by a secure signature creation device. According to the law, this has the same value as the handwritten signature on paper. Furthermore, it can be recognized in any Member State.
Certificates or procedures necessary to authorize documents
Not everything is as simple as using your finger or an electronic pen to sign from a distance. In fact, several legal procedures must be followed so that we do not have problems with the law when using our electronic signature. To sign a document you need to have a electronic certificate. This is achieved through National Currency and Stamp Factory, and you must follow these steps to get it:
- The first thing is to make a preconfiguration, which includes some basic requirements that you must meet before proceeding to request the certificate.
- After, you can send the request of the certificate, where you must include the personal data requested, in addition to creating a password to protect your keys.
- Then you must introduce you in any of the registry offices established by the Certification Authority to prove your identity, that is, that you are the one who has requested it.
- When you have done it, you can to download your electronic certificate and make a backup of the same. With it, you can now use your electronic signature to authenticate any document legally.
Electronic signature apps
This application offers a very simple interface and use and is one of the best options for signing documents, since it has more than 5 million downloads on Google Play and is present in 188 different countries. You may code documents securely and we can establish a PIN so that no one signs without our permission. It also allows you to create your business card and edit the image, the font and much more, and it works with all kinds of documents. On the other hand, DocuSign offers you the possibility that someone else signs for you a document with his own finger and you can also send it to his email for you to sign remotely.
With SignNow you have multiple ways to sign files securely. You can upload documents and create templates from scratch of different formats to convert them directly to PDF. Its interface is very easy and comfortable, since you can save your files in folders and send them by mail to several recipients at the same time. You can import documents from your email and applications in the cloud such as DropBox or Drive. Like the previous one, you can also have someone else sign for you, as well as keep track of the document. To put the icing on the cake, you can activate notifications to know when it has been signed.
This application offers the same options as the previous ones: self-signature, remote signature and in person. You can easily save all documents in cloud services to always access from any device. Use the SSL encryption to protect all your files safely. Also has compatibility with more than 100 different applications so that you can sign from them directly. Its downside is that it has a trial period free of one week, so if you want to continue enjoying the service you should subscribe monthly or annually.
Adobe Fill & Sign
In addition to offering basically the same tools as the previous apps, Adobe Fill & Sign wanted to go further. With this free app we have the possibility to take a Photography of a folio or sheet and turn it into a digital document automatically. Once we have done it, we can fill it as if it were a normal text file, as well as send it by email and store it in the cloud services it offers. On the other hand, we can sign with our finger or with a electronic pen, in addition to including our cover letter or the initials of our name.
SIGNificant E-Signing Client
This application is one of the most complete that we can find. You can complete forms of any type of documents, as well as to attach attachments and Add images that include your signature thanks to its recognition system. When you make your signature for the first time, its key encryption is will record to avoid possible fraud and copies of it. On the other hand, it has a tool that reviews all parameters of your signature, such as the speed and pace to record your biometric characteristics and offer you unparalleled security. Of course, to enjoy all its tools you must pay a monthly subscription.
Adobe Acrobat Reader
Although the main functions of this application are to read, edit and scan documents, we can also sign very easily. Adobe Acrobat Reader is a leader in its sector and contains many tools to manage PDF documents. You can also easily share files, as well as receive notifications about their activity. It offers a high level of security and supports digital signature and self-signature. In addition, you can sign with your finger or with your electronic pen comfortably.
JetSign Signature App
With JetSign you can sign any document in seconds. Its interface is very easy to use, and you can add your electronic signature, the date and other information to complete it correctly. You can send links signature for others to do it for you via email or text messages. You have the possibility to customize your signature to the maximum, in addition to adding check marks and clone fields. You can recover files from the most famous payment services and other applications. In addition, it supports 15 different file formats, and you can attach several at the same time to make the process more comfortable.
Simple and legal signature
The name of this application already tells you everything there is to know, right? With more than a million downloads, it collects biometric data on each stroke to guarantee the authenticity of your signature. Meets all guarantee required by European Regulations and the Electronic Signature Law. The service is completely gratuitous and you can sign all the documents you want, an advantage over some of the previous ones. Also, it is not necessary to be connected to the Internet.
PrivyID offers us the easiest and safest way to sign digital documents. To do this, it uses a system of cryptography asymmetric based on a high security infrastructure. Instead of registering the stroke of your signature, the application assigns a certificate each person to verify it correctly, and incorporates a two-step authentication for. You can also organize your files and apply filters to access them comfortably.
And we end the list with DottedSign. With this application we can quickly monitor the signatures and confirm or cancel them with a simple click. You can easily find your documents thanks to its search bar and add various signers for your files, also assigning the order of each one. On the other hand, you can personalize your signature to the maximum with the multiple tools it includes. Importing files is very simple and you can do it from cloud services or from mobile storage.